Linear Products Knowledge Base

Creating and Printing Photo IDs

Multiple hardware and software products have been integrated to provide image capture and photo ID printing features from within this security application. Install the software and drivers from the CD provided and refer to the printable "Photo ID Badging Install and Setup Guide."

Note: Photo ID printing features work with Internet Explorer only. Other browsers do not support the ActiveX controls required for these features.

On the photo ID tab you can:

1.    Capture ID photos and save them to the personal information record.
2.    Print a photo ID badge.
3.    Request printing of a photo ID badge.
4.    Print photo ID badges from the request queue.
5.    Capture and save digital signatures.

To capture ID photos and save to a person's record:
Note: The maximum image size is 80,000 bytes.

1.    Select Administration: People.
2.    Add a new person to the system or search for an existing person.
3.    Click the Photo ID tab.
4.    Select from the Badge drop-down the badge design you wish to use.
5.    Click the Photo ID button to display the Photo IDs pop-up window.

Note: If the window does not appear, turn off the pop-up blocker or add the Network Controller site to the allowed site list.

6.    In the Photo IDs window, click Capture Image to display the Select Image Source window.
7.    Select the appropriate image source for your camera.

For example, select Microsoft WDM Image Capture (Win32) if you are using a Logitech camera, or select Canon Live Capture if you are using a Canon camera.

8.    Click OK to display the Capture window for your camera.
9.    Ensure that the person is properly within the picture frame and is at least six feet away from the camera, and then click the capture button. 
10.    Click OK to close the Capture window and redisplay the Photo IDs window with the image placed in the badge design.
11.    Confirm that the person's image is correctly captured and then click Save Image.
12.    The captured image appears on the Personal Information page. Click the Close button in the Photo IDs window.
13.    Scroll to the bottom of the Personal Information page and click Save.

Note: On the Personal Information page you can right click on the image and select Save Picture as. You can then save this image separately as a jpg or bmp file.

To print a photo ID badge at your workstation:

1.    The photo ID printer must be connected to your workstation with a USB cable. See the manufacturer documentation for guidance on hardware setup.
2.    The printer's Windows driver listed above must be installed on your workstation. See the manufacturer documentation for guidance on software and driver installation.
3.    On the Personal Information page click the Photo ID tab.
4.    From the drop-down in the Badge box, select the layout you wish to use.
5.    Click Photo ID to display the Photo IDs window.

Note: If the window does not appear, turn off the pop-up blocker or add the Network Controller site to the allowed site list.

6.    If you are printing a magnetic stripe card, select the card id number from the Access Cards drop-down list, and clear the Use Default Printer check box.
7.    Click Print Photo ID. The Print dialog box (or the Card Printer Encoder Setup dialog box if you are printing a magnetic stripe card) appears.
8.    From the Name drop-down list, select the photo ID printer.
9.    If you are printing a magnetic stripe card, click the Magstripe tab, select the name of the printer you want to use, and then select the printer manufacturer from the Current Magstripe Encoder list.
10.    Click OK and retrieve the badge from the printer tray.
11.    If you captured an image in the photo ID window, be sure to click Save on the Personal Information page. This saves the captured image and selected badge design with the person's record.
If you do not have a badge printer attached to your computer, you can queue the print request for printing later at a computer that has an attached badge printer.

To request printing of a photo ID badge:

1.    On the Personal Information page click the Photo ID tab.
2.    Place a check in the Request Photo ID check box.
3.    Click Save.
4.    Select Administration: Reports: People: Request Photo ID Report. Verify that this report lists the request just made.
Any badge printing requests in the queue can be printed as follows:

To print requested photo ID badges:

1.    The photo ID printer must be connected to your workstation with a USB cable. See the manufacturer documentation for guidance on hardware setup.
2.    The printer's Windows driver listed above must be installed on your workstation. See the manufacturer documentation for guidance on software and driver installation.
3.    Select Administration: Reports: People: Request Photo ID Report. This report lists all currently outstanding photo ID print requests.
4.    Click the printer icon in the Action column (the rightmost column) for the badge you wish to print. A small photo ID window appears.
5.    In the photo ID window click Print Photo ID. The Print dialog box (or the Card Printer Encoder Setup dialog box if you are printing a magnetic stripe card) appears.
6.    From the Name drop-down list, select the photo ID printer.
7.    If you are printing a magnetic stripe card, click the Magstripe tab and select the name of the magnetic stripe encoder.
8.    Click OK and retrieve the badge from the printer tray.
9.    Close the photo ID window.